Sherry’s Run Volunteer Committee Breakdown
Board of Directors:
Tiffy Clemons, Scott Jasper, Jane Hay, Scotty Ricketts, Kevin Bass
Alisa Eakes, Corrie Cluck, Katie Henson, Wendy Street, Hayley Chaffin, Kelsey Eakes
Run Committee Chairs:
Gary Whitaker, Tammye Whitaker, Elvis Huff, Lisa Painter, Brad Anderson, Tracy Hallums, Dana Jones, Becky Taylor, Mike Johnson, Matthew Whitaker, David Liddle, Cindy Eatherly, Wendy Hailey, Ashlee Chance, Bess Anne Warren, Kayla Hawkins
Chair: Scott Jasper/Elvis Huff
Works on all aspects of course, layout, materials needed. Obtain approval from city and work with law enforcement.
Chair: Katie Henson, Director; Hayley Chaffin, Marketing Associate
Develops event and patient stories for media, coordinates 5K event announcements, and all correspondence. Coordinates with all media onsite for 5K event.
Chair: Sherry's Run Board of Directors and Staff
Work with existing and new sponsors.
Chair: Kayla Hawkins
Helps recruit volunteers for all events needing volunteers.
5K Event Information Systems
Inputs all information received from participants, calculates, prints reports and supplies information to registration on event day.
5K Event Set up and Breakdown
Chair: Mike Johnson/Matthew Whitaker/David Liddle
Set up prior to event. Breakdown and clean up after event. Coordinate with all committee chairs for set up and breakdown of their location.
5K Event Opening Ceremony
Chair: Board of Directors and Staff
Coordinates, announces, and prepares opening remarks, and race day announcements
5K Event Site Registration
Chair: Tracy Hallums
Organizes volunteers for registration tent. Check all pre registered and event day registration. Breakdown and organize all items used for registration to prepare for storage.
5K Event Hospitality/Refreshments
Chair: Lisa Painter
Coordinate and set up food and refreshment tables at the tent. Clean up area and breakdown.
5K Event Finish Line & Timing
Chair: Scott Jasper
Besttimescct (Memphis, TN) - assists timing company with electricity, information and support.
5K Event Awards Ceremony
Chair: Scott Jasper, Members: Dana Jones & Becky Taylor
Arrange and distribute awards. .
5K Event Course Marshalls and Water Stations
Chair: Elvis Huff
Set up mile markers and barriers. Direct runners and walkers along route. Collect all mile markers and barriers and clean up any area necessary. Arrange for water station locations and supply water, cups and coolers to water stations.
5K Event & Mardi Gras at the Captiol Silent Auction and Mardi Gras at the Captiol Live Auction
Chairs: Tammye & Gary Whitaker
Collect, organizes, displays auction items, oversees and collects all monies for items sold. Makes sure all purchased items gets to their new owners. Balances and reports to Board. Cleans up and prepares all remaining items for storage.
Mardi Gras at the Capitol Event Auctioneer
Chair: Matthew Whitaker
Auction all live auctions off and coordinates with auction committee chairs.
5K Event Teams
Chair: Ashlee Chance
Works with prospective teams and promotes the team portion of the event
5K Event Parking
Chair: Brad Anderson
Coordinates parking facility and oversees trolley. Checks all parking areas for cleanliness.
5K Event Photographers
Chair: Bess Anne Warren
Coordinates photographers for the 5K event.
5K Event Day Communication
Hugh Bennett/MJ Lucas/Mac Griffin
Supplies sound equipment for entertainment and announcements, Emcee 5K event and assist with sound for opening and award ceremonies and silent auction tent.